This page provides information to suppliers and members of the public about ACMI’s procurement processes.
All queries about procurement at ACMI can be directed to the ACMI Governance Team.
Procurement at ACMI
ACMI is committed to undertaking all procurement activities with fairness, transparency, and accountability. As a Victorian Government agency, ACMI complies with a regulatory framework for procurement, that includes:
- The Standing Directions issued by the Minister for Finance and the policies of the Victorian Government Purchasing Board.
- The public sector values set out in the Public Administration Act 2004 (Vic) and the Code of Conduct for Victorian Public Sector Employees.
Given this, all procurement at ACMI will be conducted in line with the following principles:
Principle 1: Value for money
Value for money is the desired outcome of any procurement process and represents a balanced judgment of a range of financial and non-financial factors, taking into account the mix of quality, cost and resources; fitness for purpose; total cost of ownership; maintenance implications and risk exposure. A decision based on price alone does not represent best value for money.
Principle 2: Open and fair competition
Open and fair competition requires that ACMI deals fairly, impartially and consistently with all suppliers to ensure that procurement decisions are made without bias, fraud, conflict of interest or corruption. Impartiality must be maintained in selecting contractors and suppliers in order to earn and sustain public trust of a high level.
Fair, equitable and non-discriminatory processes should be maintained for addressing complaints and concerns raised by suppliers and members of the community regarding our procurement activities.
Principle 3: Ethics and probity
ACMI must conduct, and be seen to conduct, procurement activities in an impartial, fair and ethical manner.
Sensitive information obtained as part of the procurement process must be kept confidential and any actual, potential or perceived conflicts of interest must be formally declared prior to the commencement of procurement and properly managed.
Gifts, benefits or hospitality must not be accepted from current or potential suppliers unless in compliance with ACMI’s Gifts, Benefits and Hospitality Policy.
Transparency in the entire procurement process is to be maintained through documenting and maintaining records in an honest and accurate manner in order to demonstrate integrity in purchasing decisions.
Principle 4: Accountability and transparency
The principle of accountability must be applied to all procurement activities. To give effect to this principle, the availability of existing funds within an approved budget, or source of funds, must be established prior to the commencement of any procurement activity and funds must be used efficiently and effectively to procure goods and services. Every attempt must be made to contain the costs of the procurement process without compromising any of these principles.
ACMI’s financial delegations must be adhered to and all procurement related processes, evaluations and decisions must be visible, defensible and fully documented.
Procurement activities should be transparent and seek to achieve the best use of resources.
Principle 5: Risk Management
Risks associated with procurement activity must be managed in accordance with the Risk Management Policy, Framework and Strategy and identified, assessed and managed at all stages of the procurement process, which must be properly planned and carried out in a manner that will protect and enhance ACMI’s capability to prevent, withstand and recover from interruption to the supply of goods, services and construction.
Principle 6: Sustainability and Social Benefit
Purchasers must aim to reduce ACMI’s environmental impact from day to day business activities and work with suppliers to reduce ACMI’s environmental footprint.
Purchasers must also consider ACMI’s Social Procurement Strategy and undertake procurement activities in line with the objectives and requirements set out therein.
Forward Procurement Plan
To assist potential suppliers, ACMI will issue a Forward Activity Procurement Plan. The Plan will provide an overview of ACMI’s anticipated major procurement activities over the next 12-24 months. The Plan is a guide only. Companies should register with Buying for Victoria to ensure they are informed about any upcoming tenders. All planned procurement activities are subject to change or cancellation. The Plan does not represent a solicitation or invitation to supply, or a commitment by ACMI to purchase. The Plan will be updated annually.
The 2022 – 2024 Plan is being prepared for release later in 2022.
Advertising Procurement Opportunities
All new tenders will be advertised by ACMI on the Buying for Victoria Tenders website and, in appropriate cases, via VendorPanel.
Complaints Management
To ensure that our procurement process are fair and transparent, ACMI has introduced a complaints management process.
If you have a complaint relating to procurement at ACMI, you may direct it to your ACMI procurement manager or the Governance Team and it will be handled in line with the following:
Supplier Code of Conduct
The Victorian Government is committed to an ethical, sustainable and socially responsible procurement process.
The Supplier Code of Conduct describes the minimum expectations in the areas of:
- integrity, ethics and conduct
- conflict of interest, gifts, benefits and hospitality
- corporate governance
- labour and human rights
- health and safety
- and environmental management